Worthing Crematorium Privacy Notice

What this Privacy Notice covers

Adur & Worthing Councils are the data controllers (referred to in this notice as 'we' or 'us') of your personal data for the purposes of applicable data protection legislation.

Adur & Worthing Councils Data Protection Officer can be contacted at:

We are committed to doing the right thing when it comes to how we collect, use and protect your personal data. This privacy notice:

  • Explains how and why we collect and use your personal data
  • sets out the types of personal data we collect
  • explains when and why we will share personal data and with other organisations
  • explains the rights and choices you have when it comes to your personal data

Why we need your personal data

The purpose of processing your personal data is to administer the arranging of a cremation.

We are relying on GDPR Article 6(1)(c) as the lawful basis for processing. Processing is necessary for compliance with a legal obligation to which the controller is subject, namely the Cremation Regulations 2008 for England and Wales.

What we collect and how it is used

Your name and address (the applicant for the cremation) are recorded in the Cremation Register. As set out in The Cremation Regulations 2008 (Part 7)(Regulation 33).

The Cremation Register is not a public document, but the cremation authority may issue to any person a copy of, or an extract from, the register or a document.

Your name, address, contact details are collected and held and used for the purpose of administering the arranging of a cremation.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way as to ensure that you are not identified or identified from it. Aggregated data can't by definition, be linked back to you as an individual. This data might be used to conduct research and analysis, including preparing statistical research and reports.

We may share personal data with other organisation in the following circumstances:

  • For law enforcement, regulation and licensing, criminal prosecutions and court proceedings
  • If we need to share personal data in order to establish, exercise or defend our legal rights (this includes personal data to others for the purposes of the prevention and detection of fraud).

How long the information is kept for?

A cremation authority must keep the application for cremation and any other certificates or documents relating to a cremation, or an electronic copy of the documents, for a period of 15 years from the date of cremation. Where electronic copies of application forms and documents are kept, the originals must be kept for two years.

The Register of Cremations is kept in perpetuity.

Your rights

You have certain rights under UK data protection legislation, including:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner's Office.

How to contact us

If you would like to discuss anything in this privacy notice, please contact:

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